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System change

Systems available under GPSoC

Compliant systems available through GPSoC can be found in GPSoC Framework 'suppliers and systems'. For a practice to be signed up to GPSoC the system installed in the practice must be GPSoC Level 2 compliant, i.e. Choose and Book and ETP must be installed in the practice.

Systems that are not included in GPSoC

A practice with a system that is not on the list of GPSoC Level 2 compliant systems should approach its PCT to discuss its options. These would include checking whether the supplier of the practice's current system is planning to provide a GPSoC Level 2 compliant version or, potentially, the practice can choose to begin the process of migration to a GPSoC Level 2 compliant system.

Retaining an existing system

If a practice is already using a GPSoC compliant system the practice can choose to continue using it under GPSoC. A practice becomes part of GPSoC (and thus benefits from central funding) when its PCT enters into a GPSoC Call Off Agreement with your supplier on its behalf. The majority of practices in England are already on a GPSoC Call Off Agreement.

In future a practice can choose to change to another GPSoC compliant system or to an LSP system.

Migrating to an LSP or GPSoC System

If a practice plans to migrate to an alternative system it will need to follow the steps below:

  1. Practice to contact PCT and discuss the options.
  2. If required by the PCT, the practice will need to prepare a business case for the change. To help with this process a Business Case Template (Word 76Kb) is available. The business case will need to include an estimate of the costs (XLS 149Kb). There is also Guidance within the 'Who pays for what' on the 'GPSoC funding explained'.
  3. If the PCT agrees to the change of system, the practice can choose an alternative system from the same supplier, another GPSoC Framework supplier or a LSP. If selection is to be from a GPSoC Framework the PCT and the practice, will need to run the GPSoC Selection Process (XLS 41Kb) to identify the system that best meets the practice's needs.
  4. Once the new system has been selected the PCT, practice and supplier will need to agree a planned date for the migration.
  5. In order to receive GPSoC funding, the PCT will need to place its order for the required migration and deployment services on the Tracking Database. See the ordering services section of the Implementing the GPSoC agreements web page for more details about how to place an order.

Further reading